HR Assistant Job Description

This template is designed to help you create a comprehensive job description for an HR Assistant position. It outlines the key responsibilities, qualifications, and skills necessary for the role, aiming to attract candidates who are proficient in human resources and align with your organization’s personnel management goals.

An HR Assistant supports human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records, and information. They play a crucial role in the daily administration and efficiency of the HR department.

HR Assistant Job Description Template

We are seeking an organized and reliable HR Assistant to join our Human Resources team. In this role, you will be instrumental in supporting HR-related functions including recruitment, onboarding, employee relations, and administration. Your role will involve maintaining employee records, assisting with payroll processing, and providing clerical support to all employees.

HR Assistant Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.).
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
• Deal with employee requests regarding human resources issues, rules, and regulations.
• Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.).
• Communicate with public services when necessary.
• Properly handle complaints and grievance procedures.
• Coordinate communication with candidates and schedule interviews.
• Conduct initial orientation to newly hired employees.

HR Assistant Reports To

• HR Manager
• Head of Human Resources

HR Assistant Requirements

• Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position.
• Fast computer typing skills (MS Office, in particular).
• Hands-on experience with an HRIS or HRMS.
• Familiarity with ATS software and resume databases.
• Basic knowledge of labor laws.
• Excellent organizational skills.
• Strong communication skills.
• Bachelor’s degree in Human Resources or related field is preferred.