Data Entry Clerk Job Description

This template is designed to help you draft a comprehensive job description for a Data Entry Clerk position. It outlines the key responsibilities, qualifications, and skills necessary for the role, aiming to attract candidates who are proficient in data entry and have keen attention to detail, aligning with your organization’s data management needs.

A Data Entry Clerk is responsible for accurately entering data into a computer system or database. They play a crucial role in managing and maintaining effective record keeping, organizing files, and ensuring the accuracy and confidentiality of information recorded.

Data Entry Clerk Job Description Template

We are seeking a detail-oriented and organized Data Entry Clerk to join our team. In this role, you will be responsible for accurately entering data into our database systems. Your duties will include typing information, scanning documents, and verifying data for accuracy. This role requires an individual with excellent typing skills, a high level of accuracy, and the ability to handle confidential information.

Data Entry Clerk Responsibilities

• Input, update, and maintain accurate data on computer systems and in archives.
• Compile, verify the accuracy, and sort information to prepare source data for computer entry.
• Review data for deficiencies or errors, correct any incompatibilities, and check the output.
• Research and obtain further information for incomplete documents.
• Generate reports, store completed work in designated locations, and perform backup operations.
• Scan documents and print files, when needed.
• Respond to queries for information and access relevant files.
• Comply with data integrity and security policies.

Data Entry Clerk Reports To

• Data Manager
• Office Manager

Data Entry Clerk Requirements

• Proven experience as a Data Entry Clerk or similar role.
• Fast typing skills with a keen eye for detail and familiarity with spreadsheets and online forms.
• Basic understanding of databases and data entry software/tools.
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel, etc.).
• Good command of English, both oral and written, and customer service skills.
• High school degree or equivalent; further training or certification in office administration or relevant field is a plus.